Offline QR Cards
Print physical cards with two QR codes for each guest. Works without internet — ideal for critical sessions and challenging venues.
How offline cards work
Each card contains two QR codes. The black one (Photographer) encodes the subject's unique ID — you photograph it with your camera to link subsequent photos to that person. The blue one (Customer) is a link that the guest scans with their phone at any time to enter their email address.
Photograph with camera before each portrait
Guest scans with phone to enter their email
When to use offline cards
Unreliable or no internet
Basement studios, remote locations, conference halls with overloaded WiFi — if you can't count on a stable connection at the venue, printing cards in advance eliminates any risk of registration failing on the spot.
Mission-critical shoots
Corporate headshot days, executive portraits, large company ID photo sessions — when every single person must receive their photos and there is no room for error, offline cards give you a reliable fallback independent of any network or device.
Known guest list in advance
If you have a list of attendees beforehand — conference delegates, employees, school class — create all subjects before the event, print the cards, and hand them out at check-in. Guests arrive at the camera station with their card already in hand, no waiting.
Faster throughput
No waiting for guests to find the registration QR code, unlock their phone, fill in the form, and show you the personal QR. With an offline card, the photographer can move straight to photographing the black QR and then the person — the guest can scan the blue QR at any time, even after the shoot.
Printing the cards
Create subjects in advance
Open your event and create one subject for each person you expect to photograph. You can leave the name and email blank — the guest fills those in later via the blue QR code.
Create a few extra subjects as buffer — it's easier to have unused cards than to run out mid-session.
Open the Offline Cards page
In your event, scroll to the 'Offline Cards' section and click 'Open cards'. A printable page opens with one card per subject.
Adjust layout and print
Use 'Cards per row' to set how many columns appear on each page, and 'Per page' to limit how many cards fit per printed sheet. Then press 'Print' (or Cmd+P / Ctrl+P). Cut the cards apart along the borders.
2 columns and 4–6 cards per page on A4 paper works well for most shoots. Use matte paper — glossy surfaces can cause glare when you photograph the QR code.
Hand out cards at the shoot
Give each person one card as they arrive. Card numbers help you stay organized but technically the order doesn't matter — each card is uniquely linked to its own subject.
During the shoot
Photograph the black QR, then the person
Before each portrait, aim your camera at the black QR code on the card and take one photo. Then photograph the person as normal. Every photo taken after the QR shot — until you photograph a new QR — is automatically linked to that subject when you upload.
The QR code must be sharp and in focus. It doesn't need to fill the entire frame, but it cannot be blurry or partially cut off. Good lighting on the printed card is important.
Guest scans the blue QR
The guest uses their phone to scan the blue QR at any point — before, during, or after the shoot. They enter their name and email address. When you later upload photos and send galleries, they receive their personal gallery link automatically.
Enter email manually if needed
If a guest didn't scan the blue QR, you can enter their contact information manually in the admin view after the shoot. Open the event, find their subject (by card number), and add their name and email.
Tracking progress on the cards page
Keep the cards page open on a tablet or laptop during the shoot to track who has been photographed.
Mark subjects as photographed
Each card has a 'Mark as photographed' button. Tap it after you've photographed that subject. The card dims and shows a green checkmark overlay, giving you a clear at-a-glance view of who's done and who's still waiting.
Progress counter
The bar at the top shows how many subjects have been photographed out of the total — for example '12 / 30'. Use it to make sure nobody gets missed, especially in large group sessions.
Reset marks between sessions
Tap 'Reset all' to clear all photographed marks at the start of a new session. The marks are stored locally in your browser — they are not synced to the server and will reset if you open the page in a different browser.
Adjust layout
Use 'Cards per row' to control how many columns are displayed on screen. On a tablet held vertically, 1 column is easiest to tap. On a laptop, 2–3 columns give a better overview. The layout setting is saved locally.
As a backup, note the card number on a separate sheet so you can match unscanned subjects to people manually after the shoot if needed.